Lead Document Control

Lead accurate document control, revision management, distribution and information protection for UCC projects in Jordan.

Scope

• Ensure contracts, correspondence, agreements, commercial documents, samples, method statements and requests for information are received, accurately logged and distributed under approved matrices and company quality procedures.

Responsibilities

• Organise and maintain project activity, correspondence and deliverable records and implement consistent document-control procedures and standards.
• Manage revisions and versions so stakeholders can access current records, with timely distribution and appropriate permissions.
• Audit accuracy, completeness and conformity with project, organisational and regulatory standards.
• Train and support teams in procedures, software and good practice and coordinate document exchanges with managers, engineers, contractors and stakeholders.
• Identify and mitigate data-loss, unauthorised-access and document-error risks with safeguards and contingency arrangements.
• Protect confidential project information through suitable access controls, encryption and data-protection measures.
• Improve tools, processes and systems through suitable technology and automation.
• Support health, safety and environmental initiatives, awareness activities and incident reporting and resolution under company and integrated-management-system policies.

Qualifications and skills

• A bachelor’s degree.
• At least five years of total experience, including three years of relevant work. Two years in the GCC is an advantage.
• Proficiency with document-management systems such as SharePoint, Documentum or Procore.
• Knowledge of document-control regulations and standards, with careful numbering, metadata tagging and version management.
• Clear communication and problem-solving skills for discrepancies, missing documents and version conflicts.
• ERP knowledge is required; functional SAP skills are preferred.
• Agility, resilience, AI fluency, quality focus and leadership.
• Level-two competencies in backup/recovery, data-storage devices, records management, desktop publishing and recordkeeping/logs.