Proposal Coordinator

KEO seeks a Proposal Coordinator for its Sustainability and Environment team in Amman, coordinating bids, qualification documents and client-focused proposals.

Responsibilities

• Prepare correspondence, minutes, reports and project documents, format materials and provide general divisional administration support.
• Coordinate proposals across divisions and assemble drafts with standard text, project data sheets and CVs as required.
• Support qualification documents and assemble and oversee resources needed to respond to requests for qualifications.
• Manage daily response preparation, guide and review contributors, write material and make decisions on overall document format and content.
• Arrange management reviews and input from contracts and legal teams, potentially leading a complete proposal section or volume.
• Help the Bid Manager develop proposal strategies and goals and review sections for consistency.
• Resolve comments and finalise authors’ contributions before submission to the Proposal Manager for incorporation.
• Develop follow-up material and clarifications for clients on qualification documents or proposal sections.
• Maintain project descriptions, CV databases, corporate/divisional/project statistics and commendation files and develop reusable proposal material.
• Manage tender portals including SAP Ariba, Jaggaer, Oracle and other client platforms.
• Report on tender activity, win/loss rates and submission schedules and support presentations, schedules and business-development reports.

Requirements

• At least four years of experience and a bachelor’s degree in a relevant subject.
• Proficiency in Microsoft Office Suite and Adobe Creative Suite is essential.

Location and working environment

• Full-time work in Amman within the Sustainability and Environment division.
• KEO offers professional-development and internal global-mobility opportunities, with wellbeing support including on-demand counselling and workplace clinics.
• Its policies include hybrid arrangements, study assistance, individual athletic sponsorship and employee-referral rewards, alongside community and sporting activities, subject to applicable policies.
• The company emphasises integrity, results, innovation, safety and diversity and treats expressions of interest confidentially. Apply through KEO’s official portal.